DRAFT

lMERCER COUNTY HOSPITAL

GOVERNING BOARD MEETING

 

October 16, 2006

Mercer County Hospital

Meeting Room #1

7:00 P.M.

 

 

Members Present:                    Ms. Susan Ewing           Ms. Iris Paulsen

                                                Mr. Don Johnson            Ms. Suzanne Ramer

                                                Mr. Rex Johnson            Ms. Sharon Sims

                                                Mr. Bill Joseph               Mr. Dick Stone

                                                Dr. Dennis Palmer

 

                                               

Members Excused /                 Mr. Kevin Conway

Absent:                                   

                                               

           

Others Present:                        Mr. Tim Putnam             Ms. Tara Stevens

                                                Mr. Myron Higgins          Mr. John Philibert

                                                Ms. Susan Pearson

 

Call to Order:  

 

The October 16^th meeting of the Mercer County Hospital Governing Board was called to order by Mr. Don Johnson, presiding Chair at 7:02 P.M.                                                                                         

 

Minutes:

 

Minutes of the September 18, 2006 meeting were included in packets for review.

 

Motion was made, seconded and unanimously passed to approve the September 18, 2006 minutes as submitted.

 

Closed Minutes:

 

Motion was made, seconded and unanimously passed to keep the minutes of the March 20, 2006, March 28, 2006, April 17, 2006, May 15, 2006, June 19, 2006, July 17, 2006, August 21, 2006 and September 18, 2006 meetings closed.

           

Financial Report:

 

Ms. Tara Stevens, CFO reviewed the financial reports with the Board. 

 

• Gross Patient Revenue for September was $1,314,179; Other Operating Revenue for September was $26,683.  Gross Operating Revenue for September was $1,340,862; Net Operating Revenue for September was $857,004.  Total Operating Expenses for September were $977,037.  Fiscal Year 2007 loss from Operations was ($116,493) and Net Profit of $25,527.  First Quarter FY 07 Revenue was $3,442,966 compared to budget at $3,387,912.  First Quarter FY 07 Expenses was $2,833,332 compared to budget at $2,859,080.  Gross AR Days are at 80.24.  Discussion ensued.

 

Motion was made, seconded and unanimously passed to approve the financial report as submitted.

 

Audit:

 

Mr. Don Johnson reported the Board received the Audit Report at the September Meeting.

 

Motion was made, seconded and unanimously passed to approve the Audit Report as presented last month.

Planning/Operations:

 

§         Ultrasound Warranty – Mr. Tim Putnam reported the new Ultrasound machine was functional.  With the machine, the hospital has the option to purchase an extended warranty for years three through five.  Discussion ensued.

 

Motion was made, seconded and unanimously passed to purchase the Ultrasound warranty for years three, four and five for $10,400.00.

 

§         3M Software License – Mr. Putnam reported the 3M Software License is for the coding software.

 

Motion was made, seconded and unanimously passed to buy the software license.

 

§         Land Update – Ms. Tara Stevens reported the house and five acres has been sold for $53,600 to the current tenant, with a net profit of $49,567.39 to the hospital.  The total receipts from the sale of the properties were $199,494.75, with a net profit of $176,871.37.  The Ultrasound machine, approximately $90,000.00 was purchased with these funds.

 

§         Master Facility Plan Update – Ms. Stevens reported the hospital is working with McGladrey to develop financial data that will assist the hospital in the analysis and feasibility of the four Master Facility Plan options.  Discussion ensued.

 

§         Facility Update – Mr. Myron Higgins reported that Room 303 will remain vacant until the hospital receives occupancy approval from IDPH.  Discussion ensued.

 

§         IT Update – Ms. Stevens reported the hospital is working with IT vendors to narrow the system options including PACS down to two.  Site visits will be scheduled with facilities currently using the IT systems.

 

Management Report:

 

§         Pharmacy Update – Mr. John Philibert, hospital Pharmacist, gave a department update discussing Medicaid Part D and the Pharmacy Practice Act.

 

§         Mr. Tim Putnam reported the department managers will be rotating through Board meetings.  If anyone has a specific department or topic they would like to know about, please contact Administration.

 

§         Mr. Putnam reported the hospital hosted a patient conference on HPV Vaccine with Dr. Rosca, and will host an Incontinence Seminar later in the month with Dr. Lubbers.

 

§         Mr. Putnam reported the No Smoking policy is effective.  There have been minor compliance issues with the Nursing Home rules; they are limiting smoking only to the dock area.

 

§         Mr. Putnam reported on the new wind statistics noting that Mercer County is comparable with Bureau and McDonough counties.

 

§         Mr. Putnam reported the Business Offices will be consolidating and relocating to the Riddell Building.  The existing space will eventually be utilized for patient care.  Discussion ensued.

 

§         Ms. Susan Pearson reported there is $10,000.00 in the capital budget for beds, and the hospital would like to purchase the two beds from Stryker as discussed last month.

 

Motion was made, seconded and unanimously passed to approve the purchase of two Stryker beds.

 

§         Mr. Putnam reported Heritage Woods hosted a VIP night at the new assisted living facility.  Board members and spouses were invited to attend.

 

§         Mr. Putnam reported the Anesthesia Group has requested to upgrade their monitor.  A new monitor is approximately $14,000.00.  We will be looking at other options as well.

 

§         Mr. Myron Higgins thanked everyone who participated in the Mercer Foundation for Health’s Annual Benefit Dinner and Auction.  The event brought in approximately $16,000.00 with a net profit of $14,700.00.

 

§         Mr. Putnam reported the January Board meeting will fall early in the month.  With Tara being out of the office, financials will not be completed in time for the meeting.  Discussion ensued.

 

Motion was made, seconded and unanimously passed to change the January Board Meeting date from January 15^th to the 22^nd.

 

Quality Improvement Report:

 

Mr. Tim Putnam reported the hospital has implemented a process of monitoring and reporting patient satisfaction results that corresponds with the national Medicare guidelines.  Included in the packets were copies of the inpatient and outpatient surveys.

 

A motion was made by Ms. Suzanne Ramer, seconded by Ms. Sharon Sims to go into Closed session.  Roll call vote: Bill Joseph, yes; Dick Stone, yes; Iris Paulsen, yes; Don Johnson, yes; Sharon Sims, yes; Susan Ewing, yes; Rex Johnson, yes; Dr. Dennis Palmer, yes; Suzanne Ramer.

 

A motion was made by Ms. Sharon Sims, seconded by Mr. Dick Stone to return to Open session.  Roll call vote: Bill Joseph, yes; Dick Stone, yes; Iris Paulsen, yes; Don Johnson, yes; Sharon Sims, yes; Susan Ewing, yes; Rex Johnson, yes; Dr. Dennis Palmer, yes; Suzanne Ramer.

 

Medical Staff Appointments:

 

A motion was made, seconded and unanimously passed to approve the initial appointment of Paula M. Arnell, MD to Active Staff in the Department of Pathology.

 

A motion was made, seconded and unanimously passed to approve the re-appointment of Kevin C. Dodson, DPM to Consulting Staff in the Department of Podiatry.

 

Governance/Nominating Committee Report:

 

Ms. Susan Ewing updated the Board on the achievements to date; development of Governing Board Guiding Principles and Values, Board Member Responsibilities, Board Orientation Process, Governance Charter, Conflict of Interest Policy, and Governing Board Organization Chart.  The Governance Committee will be developing a Board Manual and Calendar.

 

New Business:

 

Mr. Tim Putnam reported the Illinois Critical Access Hospital Network (ICAHN) will be hosting a governance seminar.  Board members were asked to contact Administration if interested in attending.

 

Personnel:

 

A motion was made by Ms. Iris Paulsen, seconded by Mr. Dick Stone to go into Closed session.  Roll call vote: Bill Joseph, yes; Dick Stone, yes; Iris Paulsen, yes; Don Johnson, yes; Sharon Sims, yes; Susan Ewing, yes; Rex Johnson, yes; Dr. Dennis Palmer, yes; Suzanne Ramer, yes.

 

A motion was made by Ms. Sharon Sims, seconded by Ms. Iris Paulsen to return to Open session.  Roll call vote: Bill Joseph, yes; Dick Stone, yes; Iris Paulsen, yes; Don Johnson, yes; Sharon Sims, yes; Susan Ewing, yes; Rex Johnson, yes; Dr. Dennis Palmer, yes; Suzanne Ramer, yes.

 

Adjournment:

 

Motion was made, seconded and unanimously passed to adjourn the Board meeting.  With no further business, the meeting was adjourned at 10:05 P.M.

 

 

Respectfully submitted,

Shannon Ziegenhorn, Administrative Assistant

 

 

 

_____________________________________

Susan D. Ewing

Secretary/Treasurer