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GOVERNING BOARD MEETING
September 17, 2007
Mercer County Hospital
Conference Room A
7:00 P.M.
Members Present: Mr. Kevin Conway Dr. Dennis Palmer
Ms. Sue Ewing Dr. Cristina Rosca
Mr. Don Johnson Ms. Sharon Sims
Mr. Rex Johnson Mr. Dick Stone
Mr. Bill Joseph
Absent:
Others Present: Mr. Tim Putnam Mr. Jim Stolt
Ms. Jodie Criswell Ms. Shelley Wiborg
Mr. Myron Higgins Mr. Jim Johnson
Call to Order:
The September 17, 2007 meeting of the Mercer County Hospital Governing Board was called to order by Mr. Don Johnson, presiding Chair at 7:00 P.M.
Minutes:
Minutes of the August 20 and September 5, 2007 meetings were included in packets for review.
Motion was made, seconded and unanimously passed to approve the August 20, 2007 minutes as submitted.
Motion was made, seconded and unanimously passed to approve the September 5, 2007 minutes as submitted.
Closed Minutes:
Minutes of the August 20, 2007 meeting were distributed for review.
A motion was made by Ms. Susan Ewing, seconded by Mr. Dick Stone to go into Closed session. Roll call vote: Dr. Dennis Palmer, yes; Kevin Conway, yes; Dr. Cristina Rosca, yes; Don Johnson, yes; Sharon Sims, yes; Susan Ewing, yes; Rex Johnson, yes; Dick Stone, yes; Bill Joseph, yes.
A motion was made by Dr. Dennis Palmer, seconded by Ms. Sharon Sims to return to Open session. Roll call vote: Dr. Dennis Palmer, yes; Kevin Conway, yes; Dr. Cristina Rosca, yes; Don Johnson, yes; Sharon Sims, yes; Susan Ewing, yes; Rex Johnson, yes; Dick Stone, yes; Bill Joseph, yes.
Motion was made, seconded and unanimously passed to approve the minutes and to keep closed.
Financial Report:
§ Accounts Receivable Update:
At the September 5th Called Board meeting, the Board approved a short-term line of credit in the amount of $1.2 million. The following information was reviewed and discussed with the Board:
- A/R history since June 30th (Current days outstanding – 130, receivables – $5.6 million)
- The computer system billing issue had been identified and resolved
- Other financial related areas of concern and how they will be addressed
- A short-term plan that will be implemented to rectify the situation and will be presented to the Finance/Audit Committee.
Mr. Rex Johnson, Finance and Audit Committee Chair reviewed the financial report with the Board.
§ Gross Patient Revenue for August was $1,509,828; Other Operating Revenue for August was $30,752. Gross Operating Revenue for August was $1,540,580; Net Operating Revenue for August was $1,069,132. Total Operating Expenses for August were $1,230,294. Fiscal Year 2008 loss from Operations was ($634) and Net Profit of $87,533. Gross AR Days are at 128. Discussion ensued.
Motion was made, seconded and unanimously passed to approve the financial report as submitted.
Planning/Operations:
§ Hospital Renovation Update – Mr. Tim Putnam reported members of Senior Management held multiple meetings giving employees the opportunity to review and provide feedback on the facility drawings.
- IHFPB – Illinois Health Facilities Planning Board (Separate entity from the Illinois Department of Public Health but linked with the Department.) IHFPB is responsible for the CON – Certificate of Need (the process health facilities must go through with the State for approval for facility construction or renovation). The hospital has received permission from Greg McHugh to utilize the law firm Foley & Lardner for their expertise with the CON process.
§ IDPH Update – Mr. Myron Higgins reported the Illinois Department of Public Health conducted a site survey of the MRI unit. Initial comments were positive noting everything was satisfactory. The hospital awaits a formal letter from the IDPH regarding compliance.
§ IT Update – Mr. Myron Higgins reported the Materials Management and the Surgery Department will “go live” with their systems in October. Additionally, file building will begin shortly for the physician system with an anticipated “go live” date in early January.
Management Report:
§ Physical Therapy Department Update – Mr. Jim Johnson, Manager of the Physical Therapy gave a brief departmental update. Mr. Johnson reported Medicare has instituted new regulations for supervision of Physical Therapy Assistants; noting the addition of the new Physical Therapist has not only assisted with this issue but serving the demand for services within the department. Mr. Johnson reported PT is actively involved with Dr. Palmer’s Spine Clinic, and Dr. Rosca’s Fall Prevention Clinic.
§ Administrative Update – Mr. Tim Putnam reported the hospital experienced power problems over the past weekend which affected the chiller, IT system, etc. Mr. Putnam reported repairs will be done on the chiller on Tuesday. The hospital is connected to a 3-phase electrical system; when the power surge happens it appears that one phase has “dropped off” resulting in lower voltages throughout the facility. The hospital is working with the county and the other entities affected regarding this issue. Discussion ensued.
Mr. Putnam reported the hospital’s Strategic Plan is near the end of its cycle. Administration will begin working on the schedule for the upcoming Strategic Planning process.
Mr. Putnam reported the new logger has been installed on the wind test tower.
§ Mercer Foundation for Health – Mr. Putnam reported the Mercer Foundation for Health has begun the planning stage of the Capital Campaign. The Foundation’s Annual Dinner and Benefit Auction is scheduled for September 20th, at the Aledo VFW.
Quality Improvement Report:
A motion was made by Ms. Susan Ewing, seconded by Ms. Sharon Sims to go into Closed session. Roll call vote: Dr. Dennis Palmer, yes; Kevin Conway, yes; Dr. Cristina Rosca, yes; Don Johnson, yes; Sharon Sims, yes; Susan Ewing, yes; Rex Johnson, yes; Dick Stone, yes; Bill Joseph, yes.
A motion was made by Mr. Dick Stone, seconded by Ms. Sharon Sims to return to Open session. Roll call vote: Dr. Dennis Palmer, yes; Kevin Conway, yes; Dr. Cristina Rosca, yes; Don Johnson, yes; Sharon Sims, yes; Susan Ewing, yes; Rex Johnson, yes; Dick Stone, yes; Bill Joseph, yes.
Motion was made, seconded and unanimously passed to approve the Quality Reports as submitted.
Mr. Dick Stone agreed to attend the October Executive QI Meeting as the rotating member.
Medical Staff Appointments:
Motion was made, seconded and unanimously passed to approve Raz Penmatcha, MD for reappointment to Consulting Staff in the Department of Ophthalmology.
Personnel:
A motion was made by Mr. Dick Stone, seconded by Ms. Sharon Sims to go into Closed session. Roll call vote: Dr. Dennis Palmer, yes; Kevin Conway, yes; Dr. Cristina Rosca, yes; Don Johnson, yes; Sharon Sims, yes; Susan Ewing, yes; Rex Johnson, yes; Dick Stone, yes; Bill Joseph, yes.
A motion was made by Ms. Sharon Sims, seconded by Mr. Dick Stone to return to Open session. Roll call vote: Dr. Dennis Palmer, yes; Kevin Conway, yes; Dr. Cristina Rosca, yes; Don Johnson, yes; Sharon Sims, yes; Susan Ewing, yes; Rex Johnson, yes; Dick Stone, yes; Bill Joseph, yes.
Mr. Tim Putnam reported the hospital has an opportunity to look into a Paid Time Off (PTO) program upon recommendation made by the auditors that would decrease the amount of liability on the hospital financial statements. Discussion ensued. Myron will begin working on a proposal that will be presented to the Board at a later date.
Motion was made, seconded and passed to approve the acquisition of Dr. Rattananont’s practice. Roll call vote: Dr. Dennis Palmer, abstain; Kevin Conway, yes; Dr. Cristina Rosca, abstain; Don Johnson, yes; Sharon Sims, yes; Susan Ewing, yes; Rex Johnson, yes; Dick Stone, yes; Bill Joseph, yes.
Governance and Nominating Committee Update:
Ms. Susan Ewing reported the Bylaws had been distributed at the August meeting for review. Upon approval from the Board, the Bylaws will be sent to the county for final approval at their September meeting.
Motion was made, seconded and unanimously passed to approve the Bylaw changes as submitted.
Mr. Kevin Conway reported the Board still anticipates a vacancy at the end of the year; the prospective candidate is willing to serve on the Board and will attend a meeting in the next couple of months as a guest.
Adjournment:
Motion was made, seconded and unanimously passed to adjourn the Board meeting. With no further business, the meeting was adjourned at 8:52 P.M.
Respectfully submitted,
Shannon Ziegenhorn, Administrative Assistant
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Susan D. Ewing
Secretary/Treasurer