MERCER COUNTY HOSPITAL
GOVERNING BOARD MEETING
August 21, 2006
Mercer County Hospital
Meeting Room #1
7:00 P.M.
Members Present: Mr. Kevin Conway Dr. Dennis Palmer
Ms. Susan Ewing Ms. Iris Paulsen
Mr. Don Johnson Ms. Suzanne Ramer
Mr. Bill Joseph Ms. Sharon Sims
Absent:
Others Present: Mr. Tim Putnam Ms. Susan Pearson
Mr. Myron Higgins Ms. Tara Stevens
Call to Order:
The August 21st meeting of the Mercer County Hospital Governing Board was called to order by Mr. Don Johnson, presiding Chair at 7:00 P.M.
Minutes:
Minutes of the July 17, 2006 meeting were included in packets for review.
Motion was made, seconded and unanimously passed to approve the July 17, 2006 minutes with corrections as noted.
Financial Report:
Ms. Tara Stevens, CFO reviewed the financial reports with the Board.
Gross Patient Revenue for July was $1,168,918; Other Operating Revenue for July was $22,507. Gross Operating Revenue for July was $1,191,426; Net Operating Revenue for July was $826,138. Total Operating Expenses for July were $858,179. Fiscal Year 2007 loss from Operations was ($32,040) and Net Loss of ($32.69). Gross AR Days are at 87. Discussion ensued.
Motion was made, seconded and unanimously passed to approve the financial report as submitted.
Planning/Operations:
§ Land Update – Ms. Tara Stevens and Mr. Tim Putnam reported the hospital is finalizing negotiations with the buyer for the house and five acres. Discussion ensued. Ms. Stevens reported the Farm Committee has made a recommendation to utilize Dale Jones auction service for the sale of the property, and attorney David Zwicker for the legal paperwork should the purchasers’ financing be unsuccessful.
§ Master Facility Plan Update – Mr. Myron Higgins distributed the summary of construction costs submitted by Shive-Hattery. Discussion ensued.
Management Report:
§ Administrative Update – Mr. Tim Putnam reported the hospital received State Mammography Certification from Illinois Emergency Management Association.
§ Mr. Putnam discussed a HIPAA issue from another facility that was currently being reviewed at the State level, and the consequences involved with breach of confidentiality.
§ Mr. Putnam reported Comp Data information was included in packets for review. Discussion ensued.
§ Strategic Planning Session – Mr. Putnam reported the Governing Board Strategic Planning Session will take place Tuesday, August 22nd.
§ Mercer Foundation for Health – Mr. Putnam reported the Mercer Foundation for Health’s Annual Benefit Dinner and Auction will be held Thursday, September 21st at the Aledo VFW. Tickets can be purchased through Administration. The Foundation is interested in having the Governing Board help serve at the dinner, spouses are invited as well.
Governance Task Force Report:
Mr. Don Johnson reported he had received information from the Task Force regarding committees, and Board members interests. The Governance Task Force Report was included in packets for review. Discussion ensued.
Motion was made, seconded and unanimously passed to approve the Governance Task Force Report and Committees as listed.
Motion was made, seconded and unanimously passed to approve committee membership as presented. Governance/Nominating Committee – Kevin Conway, Sue Ewing, Dick Stone; Finance/Audit Committee – Rex Johnson, Iris Paulsen, Dr. Dennis Palmer; and Executive Performance and Compensation Committee – Bill Joseph, Suzanne Ramer, Sharon Sims.
Quality Improvement Report:
Mr. Tim Putnam reported the hospital has implemented a process of monitoring quality indicators to be consistent with Medicare guidelines. Medicare will be comparing this information nationally and posting the results.
Medical Staff Appointments:
A motion was made, seconded and unanimously passed to approve the initial appointment of Kristin Wurzburger, MD to Active Staff in the Department of Internal Medicine.
A motion was made, seconded and unanimously passed to approve the request for change in privileges, specifically the addition of a CT/ultrasound guided paracentesis, for Byung Hyun, MD in the Department of Radiology,
Personnel:
Mr. Tim Putnam reported the hospital Purchasing Coordinator position was open. Mr. Putnam reported the hospital will be adding a second full-time Administrative Assistant position.
A motion was made by Ms. Iris Paulsen, seconded by Ms. Suzanne Ramer to go into Closed session. Roll call vote: Mr. Kevin Conway, yes; Ms. Susan Ewing, Mr. Don Johnson, yes; Mr. Bill Joseph, yes; Dr. Dennis Palmer, yes; Ms. Iris Paulsen, yes, Ms. Suzanne Ramer, yes; Ms. Sharon Sims, yes.
A motion was made by Ms. Sharon Sims, seconded by Ms. Iris Paulsen to return to Open session. Roll call vote: Mr. Kevin Conway, yes; Ms. Susan Ewing, Mr. Don Johnson, yes; Mr. Bill Joseph, yes; Dr. Dennis Palmer, yes; Ms. Iris Paulsen, yes, Ms. Suzanne Ramer, yes; Ms. Sharon Sims, yes.
New Business:
§ Discussion ensued regarding conducting a GAP (Governance Assessment Process) Survey, the board self-evaluation. Interest was expressed by the Board to conduct the survey prior to the members leaving the Board. A recommendation was made to conduct the survey in November and present results to the Board at the December meeting.
§ Dr. Dennis Palmer reported that he has hired a Nurse Practitioner.
Adjournment:
Motion was made, seconded and unanimously passed to adjourn the Board meeting. With no further business, the meeting was adjourned at 9:07 P.M.
Respectfully submitted,
Shannon Ziegenhorn, Administrative Assistant
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Susan D. Ewing
Secretary/Treasurer