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GOVERNING BOARD MEETING
April 16, 2007
Mercer County Hospital
Conference Room A
7:00 P.M.
Members Present: Mr. Kevin Conway Dr. Dennis Palmer
Ms. Sue Ewing Ms. Suzanne Ramer
Mr. Don Johnson Ms. Sharon Sims
Mr. Rex Johnson Mr. Dick Stone
Absent:
Others Present: Mr. Tim Putnam Mr. Jim Stolt
Mr. Myron Higgins Ms. Shawna Weeks
Ms. Susan Pearson
Call to Order:
The April 16th meeting of the Mercer County Hospital Governing Board was called to order by Mr. Don Johnson, presiding Chair at 7:00 P.M.
Minutes:
Minutes of the March 19th, 2007 meeting were included in packets for review.
Motion was made, seconded and unanimously passed to approve the March 19, 2007 minutes as submitted.
Closed Minutes:
Minutes of the March 19, 2007 meeting were distributed for review.
A motion was made by Mr. Dick Stone, seconded by Dr. Dennis Palmer to go into Closed session. Roll call vote: Dick Stone, yes; Dr. Dennis Palmer, yes; Don Johnson, yes; Sharon Sims, yes; Susan Ewing, yes; Suzanne Ramer, yes; Rex Johnson, yes, Kevin Conway, yes.
A motion was made by Ms. Sharon Sims, seconded by Mr. Rex Johnson to return to Open session. Roll call vote: Dick Stone, yes; Don Johnson, yes; Sharon Sims, yes; Suzanne Ramer, yes; Susan Ewing, yes; Rex Johnson, yes; Kevin Conway, yes; Dr. Dennis Palmer, yes; Bill Joseph, yes.
Motion was made, seconded and unanimously passed to approve the minutes as submitted and keep closed.
Financial Report:
Mr. Jim Stolt, Interim CFO reviewed the financial reports with the Board.
§ Gross Patient Revenue for March was $1,472,929; Other Operating Revenue for March was $39,279. Gross Operating Revenue for March was $1,512,208; Net Operating Revenue for March was $1,147,868. Total Operating Expenses for March were $1,140,313. Fiscal Year 2007 profit from Operations was $53,374 and Net Profit of $519,066. Gross AR Days are at 103.51. Discussion ensued.
Motion was made, seconded and unanimously passed to approve the financial report as submitted.
§ Mr. Tim Putnam and Mr. Stolt reviewed key financial indicators relevant to the Master Facility Plan financing with the Board.
§ Mr. Stolt reviewed and discussed the preliminary FY 2008 Budget with the Board. A recommendation was made to submit the preliminary budget to the County Board noting additional changes would be made upon finalization of the budget.
Planning/Operations:
§ Master Facility Plan Update – The Board received a copy of the revised master facility plan drawing. Mr. Tim Putnam stated due to completion of necessary paperwork and cost of inflation, that anticipated project total is $10 million. Mr. Putnam reported he met with a group of approximately 32 employees with representation from all departments to review the drawings and discuss the Master Facility Plan. Mr. Putnam reported Shive-Hattery has conducted an analysis based on building a new clinic in a higher traffic area and utilizing existing clinic space for the business occupancy services; the next result increases the amount by $450,000.00. Discussion ensued.
§ IDPH Update – Mr. Myron Higgins reported the hospital continues to work with OSF to meet IDPH criteria that will allow the hospital to provide MRI services for inpatients.
§ IT Update – Mr. Higgins reported the new IT server has been installed, training at the hospital will continue and a hardware evaluation will be conducted.
§ Wind Feasibility – Mr. Putnam stated wind feasibility data should be available by the next Board meeting.
Management Report:
§ Administrative Update – Mr. Tim Putnam reported Hospital Week is May 7 – 13.
A recommendation was made by the Board for Tim Putnam to ask the County to consider passing a Resolution in support of Hospital Week.
§ Mr. Putnam reported the Mercer Foundation for Health’s Spring Gala will be May 6th at Moon River Supper Club in Andalusia, and the Foundation/AMT Medic Annual Golf Outing is scheduled for June 22.
§ Shawna Weeks was introduced as the Clinic Manager. Ms. Weeks gave a brief overview of the clinic, structure, services and future needs.
§ Mr. Putnam reported the hospital’s water softener needs to be replaced. Maintenance has reviewed several options and has made a recommendation to purchase the Kirby water softener including the removal and installation for $10,950.00.
Motion was made, seconded and unanimously passed to authorize the purchase of the equipment.
Quality Improvement Report:
Motion was made, seconded and unanimously passed to approve the Quality Report as submitted.
Finance and Audit Committee Report:
Mr. Rex Johnson reported the committee is in place and has met for the second time. Going forward the Committee will present a report to the Board at the same time as the financials.
Personnel:
§ Mr. Tim Putnam reported Kevin Fowler has accepted the position of CFO with an anticipated start date of May 7th.
§ The hospital has begun actively searching for the Chief Nursing Officer position, and is in the interview process for the Med/Surg Manager.
§ Mr. Putnam reported he has been accepted into the DHA program through Medical University of South Carolina.
§ Mr. Myron Higgins reported the hospital has an opportunity to hire a full-time Ultrasonography Tech. The tech would be at the hospital four to five days a week, and has the ability to perform other diagnostic tests.
New Business:
Mr. Kevin Conway and Mr. Rex Johnson reported they attended the ICAHN Governing Board Workshop in Springfield at the end of March, discussing with the Board some of the meeting highlights.
Adjournment:
Motion was made, seconded and unanimously passed to adjourn the Board meeting. With no further business, the meeting was adjourned at 8:44 P.M.
Respectfully submitted,
Shannon Ziegenhorn, Administrative Assistant
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Susan D. Ewing
Secretary/Treasurer