MERCER COUNTY HOSPITAL
GOVERNING BOARD MEETING
March 20, 2006
Mercer County Hospital
Board Room
7:00 P.M.
Members Present: Mr. Kevin Conway Dr. Prasop Rattananont
Ms. Susan Ewing Ms. Sharon Sims
Mr. Don Johnson Mr. Bill Staker
Ms. Iris Paulsen Mr. Dick Stone
Ms. Suzanne Ramer
Absent:
Others Present: Mr. Tim Putnam Ms. Tara Stevens
Mr. Myron Higgins
Call to Order:
The March 20th meeting of the Mercer County Hospital Governing Board was called to order by Mr. Don Johnson, presiding Chair at 7:00 P.M.
Minutes:
Minutes of the February 20, 2006 meetings were included in packets for review.
After minor amendments, motion was made, seconded and unanimously passed to approve the minutes as amended.
Financial Report:
Ms. Tara Stevens, CFO reviewed the financial reports with the Board.
Gross Patient Revenue for February was $1,246,746; Other Operating Revenue for February was $20,694. Gross Operating Revenue for February was $1,267,441; Net Operating Revenue for February was $815,617. Total Operating Expenses for February were $829,274. Fiscal Year 2006 loss from Operations was ($541,420) and Net Loss of ($234,055). Gross AR Days are at 69.68. Discussion ensued.
Motion was made, seconded and unanimously passed to approve the financial report as submitted.
Bond Resolution:
Ms. Tara Stevens discussed if the decision is made to obtain financing through a bond that certain items, if a resolution was made, can be reimbursed back through the bond.
Draft 2007 Budget:
The Board reviewed the Draft Fiscal year 2007 Budget. Discussion ensued.
A recommendation was made for Tim Putnam to ask the County Board if the hospital can submit the “proposed” final budget in May, and submit the final budget with “refinements” in June.
QHR Update:
Mr. Tim Putnam reported there has been no response from QHR regarding the notice of intent to terminate the Management Services Agreement to date.
Planning/Operations:
§ Plumbing Update – Mr. Tim Putnam reported the plumbing difficulty to date is anticipated to cost approximately $11,000 - $12,000 for the repairs; additional diagnostic work is needed which could increase the total amount for the repairs.
§ Land Review – Mr. Dick Stone reported the house and five (+ or -) acres appraised at $52,000. The tenant will be given first opportunity to obtain financing prior to selling the property. Requests for Proposals will be sent to local Auctioneers for bids in selling the remaining parcels. Discussion ensued.
§ Master Facility Plan Update – Mr. Myron Higgins reported the Requests for Proposals have been received and the Committee would be reviewing. The proposal amounts have a wide range and vary in what will be offered. Discussion ensued.
Motion was made, seconded and unanimously passed to authorize to spend up to $50,000 for selection of an Architect firm for the Master Facility Plan.
Management Report:
§ Wind Conference – Mr. Tim Putnam reported there would be a Wind Energy Conference held on March 29th for anyone interested in attending. Dick Stone and Kevin Conway will be attending.
§ Center for HealthCare Governance - Mr. Putnam reported he would like the hospital to become a member of the Center for HealthCare Governance; the membership fee is less than $6,000 per year. The Center will be hosting a Trustee conference in Chicago in June prior to the Board meeting and would facilitate a discussion session afterwards.
Motion was made, seconded and unanimously passed to authorize the hospital to join the Center for HealthCare Governance.
§ Pandemic Influenza - Mr. Putnam reported Mary Ann Green attended a conference for Pandemic Influenza discussing preparations for a mass outbreak. The State of Illinois is in the planning stage concerning the “Bird Flu”. The hospital will continue with general preparedness, and take guidance from the State.
§ Arthroscopic Shaver – Mr. Putnam reported the Surgery Department is requesting the hospital purchase an Arthroscopic Shaver. The physician has stated he will not use the current equipment; at this time the hospital is utilizing a “loaned” piece of equipment that is to be returned. The physician has further stated he will not perform the procedures at the hospital unless the loaner equipment is available or new equipment is purchased.
Motion was made, seconded and unanimously passed to approve the purchase of an Arthroscopic Shaver for the Surgery Department.
§ IT Consult – Ms. Tara Stevens reported the current IT system is in need of upgrades. A committee has been formed to review the needs of the facility, however they feel additional support is needed. The committee has made a recommendation to contract with HIS Consulting for additional consulting services. Discussion ensued.
Motion was made, seconded and unanimously passed to authorize the IT Committee to hire HIS Consultants for $44,000 for IT consulting.
§ Mercer Foundation for Health – Mr. Putnam reported the Foundations annual Spring Gala will take place on April 30th at Moon River Supper Club in Andalusia, and is black-tie optional. The Foundation approved proceeds from the event and the Golf Outing to be used for the Learning Center room renovation (Meeting Room #1).
· Dr. Palmer/Thirty Years of Service – Dr. Prasop Rattananont reported Dr. Palmer will be celebrating thirty years of service. Discussion ensued.
The Hospital Governing Board would like to formally recognize Dr. Dennis Palmer for his 30 years of service, and will work with Tim Putnam on doing so.
Beautification Committee Update:
Ms. Susan Pearson reported flooring and furniture for the room has been ordered and the hospital is awaiting a response from IDPH.
Quality Improvement Report:
A motion was made by Ms. Susan Ewing, seconded by Mr. Dick Stone to go into Closed session. Roll call vote: Dr. Prasop Rattananont, yes; Mr. Don Johnson, yes; Ms. Suzanne Ramer, yes; Ms. Susan Ewing, yes; Ms. Iris Paulsen, yes; Mr. Bill Staker, yes; Ms. Sharon Sims, yes; Mr. Kevin Conway, yes; Mr. Dick Stone, yes.
A motion was made by Mr. Bill Staker, seconded by Ms. Iris Paulsen to return to Open session. Roll call vote: Dr. Prasop Rattananont, yes; Mr. Don Johnson, yes; Ms. Suzanne Ramer, yes; Ms. Susan Ewing, yes; Ms. Iris Paulsen, yes; Mr. Bill Staker, yes; Ms. Sharon Sims, yes; Mr. Kevin Conway, yes; Mr. Dick Stone, yes.
Ms. Sharon Sims volunteered to fill the permanent Board member vacancy for the Executive Quality Improvement Committee, and made a recommendation that Board members rotate on an annual basis while continuing the monthly rotations as well.
Medical Staff Appointments:
A motion was made, seconded and unanimously passed to approve the initial appointment of Victor Ahlberg, CRNA to Allied Staff in the Department of Anesthesia.
A motion was made, seconded and unanimously passed to approve the initial appointment of Larry Stewart, CRNA to Allied Staff in the Department of Anesthesia.
A motion was made, seconded and unanimously passed to approve the initial appointment of Carlos Sanchez, MD to Consulting Staff in the Department of Emergency.
Personnel:
· Mr. Myron Higgins reported Julie Weeks and Louise Johnson successfully completed the Leadership Academy at the YMCA.
A motion was made, seconded and unanimously passed to approve a Resolution to commend Julie Weeks and Louise Johnson.
· Mr. Higgins reported the Clinic position has been posted.
· Mr. Higgins reviewed some items that have been or will be implemented from the Employee Survey.
A motion was made by Mr. Dick Stone, seconded by Ms. Susan Ewing go into Closed session. Roll call vote: Dr. Prasop Rattananont, yes; Mr. Don Johnson, yes; Ms. Suzanne Ramer, yes; Ms. Susan Ewing, yes; Ms. Iris Paulsen, yes; Mr. Bill Staker, yes; Ms. Sharon Sims, yes; Mr. Kevin Conway, yes; Mr. Dick Stone, yes.
A motion was made by Ms. Sharon Sims, seconded by Ms. Iris Paulsen to return to Open session. Roll call vote: Dr. Prasop Rattananont, yes; Mr. Don Johnson, yes; Ms. Suzanne Ramer, yes; Ms. Susan Ewing, yes; Ms. Iris Paulsen, yes; Mr. Bill Staker, yes; Ms. Sharon Sims, yes; Mr. Kevin Conway, yes; Mr. Dick Stone, yes.
Adjournment:
Motion was made, seconded and unanimously passed to adjourn the Board meeting. With no further business, the meeting was adjourned at 10:10 P.M.
Respectfully submitted,
Shannon Ziegenhorn, Administrative Assistant
_____________________________________
Susan D. Ewing
Secretary/Treasurer