MERCER COUNTY HOSPITAL
GOVERNING BOARD MEETING
February 20, 2006
Mercer County Hospital
Board Room
7:00 P.M.
Members Present: Mr. Kevin Conway Ms. Suzanne Ramer
Ms. Susan Ewing Dr. Prasop Rattananont
Mr. Don Johnson Ms. Sharon Sims
Ms. Ann Meminger Mr. Bill Staker
Ms. Iris Paulsen Mr. Dick Stone
Absent:
Others Present: Mr. Tim Putnam Ms. Susan Pearson
Mr. Myron Higgins Ms. Tara Stevens
Call to Order:
The February 20th meeting of the Mercer County Hospital Governing Board was called to order by Mr. Don Johnson, presiding Chair at 7:00 P.M.
Wind Turbine Update:
Mr. Terry Elliott and Mr. Bob Vickrey, representatives from the Mercer County Board, were present to answer questions regarding the wind turbine. Discussion ensued.
Motion was made, seconded and passed to authorize the use of a small section of hospital ground for the wind test tower. Roll call vote: Dr. Prasop Rattananont, yes; Mr. Don Johnson, yes; Ms. Suzanne Ramer, yes; Ms. Susan Ewing, yes; Ms. Iris Paulsen, yes; Mr. Bill Staker, yes; Ms. Sharon Sims, yes; Mr. Kevin Conway, yes; Mr. Dick Stone, abstain from vote.
Introduction of Dr. Julio Santiago:
Mr. Don Johnson formally introduced Dr. Julio Santiago to the Board.
Board Member Appointments/Election of Officers:
Mr. Tim Putnam reported three members; Ann Meminger, Sharon Sims and Bill Staker, terms were up for renewal in December. Ms. Meminger elected not to renew her term. In addition, a permanent replacement is needed to fill Ms. Meminger’s vacancy on the Executive Quality Improvement Committee. Mr. Staker agreed to renew his term, however if an adequate replacement would become available he would resign from the Board. Discussion ensued.
For the purpose of documentation in the minutes, the following members were brought on to the Board to fill the following; Kevin Conway – replacement of Cindy Sims, Sharon Sims – replacement of Woody Woodward, and Suzanne Ramer – filled the remaining vacancy on the Board.
Motion was made, seconded and unanimously passed to approve Sharon Sims and Bill Staker for a three-year term on the Mercer County Hospital Governing Board.
Motion was made, seconded and unanimously passed to approve Donald Johnson as Board Chair.
Motion was made, seconded and unanimously passed to approve Iris Paulsen as Vice-Chair.
Motion was made, seconded and unanimously passed to approve Susan Ewing as Secretary/Treasurer.
Minutes:
Minutes of the January 16, 2006 meetings were included in packets for review.
Motion was made, seconded and unanimously passed to approve the minutes as submitted.
QHR Update:
A motion was made by Ms. Sharon Sims, seconded by Mr. Dick Stone to go into Closed session. Roll call vote: Dr. Prasop Rattananont, yes; Mr. Don Johnson, yes; Ms. Suzanne Ramer, yes; Ms. Susan Ewing, yes; Ms. Iris Paulsen, yes; Mr. Bill Staker, yes; Ms. Sharon Sims, yes; Mr. Kevin Conway, yes; Mr. Dick Stone, yes.
A motion was made by Mr. Bill Staker, seconded by Mr. Dick Stone to return to Open session. Roll call vote: Dr. Prasop Rattananont, yes; Mr. Don Johnson, yes; Ms. Suzanne Ramer, yes; Ms. Susan Ewing, yes; Ms. Iris Paulsen, yes; Mr. Bill Staker, yes; Ms. Sharon Sims, yes; Mr. Kevin Conway, yes; Mr. Dick Stone, yes.
Closed Minutes:
Motion was made, seconded and unanimously passed to keep the September 19, 2005, October 17, 2005, November 8, 2005, November 21, 2005, December 19, 2005.and January 16, 2006 closed.
Financial Report:
Ms. Tara Stevens, CFO reviewed the financial reports with the Board.
Gross Patient Revenue for January was $1,198,447; Other Operating Revenue for January was $20,044. Gross Operating Revenue for January was $1,218,491; Net Operating Revenue for January was $963,389. Total Operating Expenses for January were $1,031,957. Fiscal Year 2006 loss from Operations was ($527,663) and Net Loss of ($251,662). Gross AR Days are at 65.07. Discussion ensued.
Motion was made, seconded and unanimously passed to approve the financial report as submitted.
Interim Cost Report:
Ms. Tara Stevens reported the 2006 Interim Cost Report has been completed with a favorable settlement of approximately $110,000. The hospital would like to waive the right to a rate increase and settlement at this time to avoid a possible year-end repayment.
Motion was made, seconded and unanimously passed to authorize the request to waive the right to a rate increase and settlement amount.
Planning/Operations:
§ Land Review – Mr. Dick Stone reported the Farm Committee met to finalize the recommendation for the sale of non-productive land. The tenant renting the house which is located on one of the tracts that would be sold is interested in purchasing the house and land. The Committee recommends the following: 1.) have house and land appraised for fair market value and give renter first option for purchase of house, and 2.) select an auctioneer based on bids for sale of land. Discussion ensued.
Motion was made, seconded and unanimously passed to proceed with the sale of unproductive land as seen fit, with the net proceeds to be restricted to capital improvements.
§ Master Facility Plan Update – Mr. Myron Higgins reported Requests for Proposals have been sent to Architects and Engineers. Responses are due back by March 20th.
§ Copier Leases – Ms. Tara Stevens reported several of the current copiers are in need of replacement and need to be upgraded due to volume, technology, etc. Discussion ensued.
Motion was made, seconded and unanimously passed to approve the copier leases as submitted.
Management Report:
§ Chargemaster Review – Ms. Tara Stevens reported the Chargemaster Review will begin February 27th. The cost of the review is $50,900.00.
§ Mr. Tim Putnam reported Nuclear Medicine services have begun and several patients have been seen.
§ Mr. Putnam reported with the resignation of the hospital’s current CRNA, the hospital would be contracting with a regional group from Muscatine.
§ Mr. Myron Higgins presented the finalized hospital logo. The official unveiling will take place at the Auxiliary Tea on February 23rd. A draft marketing budget was submitted for review.
Beautification Committee Update:
Ms. Susan Pearson reported furniture for the patient room should arrive by the end of March. The hospital awaits a response from IDPH regarding proceeding with the remodel.
Quality Improvement Report:
A motion was made by Ms. Iris Paulsen, seconded by Mr. Bill Staker to go into Closed session. Roll call vote: Dr. Prasop Rattananont, yes; Mr. Don Johnson, yes; Ms. Suzanne Ramer, yes; Ms. Susan Ewing, yes; Ms. Iris Paulsen, yes; Mr. Bill Staker, yes; Ms. Sharon Sims, yes; Mr. Kevin Conway, yes; Mr. Dick Stone, yes.
A motion was made by Mr. Dick Stone, seconded by Ms. Sharon Sims to return to Open session. Roll call vote: Dr. Prasop Rattananont, yes; Mr. Don Johnson, yes; Ms. Suzanne Ramer, yes; Ms. Susan Ewing, yes; Ms. Iris Paulsen, yes; Mr. Bill Staker, yes; Ms. Sharon Sims, yes; Mr. Kevin Conway, yes; Mr. Dick Stone, yes.
Medical Staff Appointments:
A motion was made, seconded and unanimously passed to approve the initial appointment of Mohamed Jabri, M.D. to Consulting Staff in the Emergency Department.
A motion was made, seconded and unanimously passed to approve the initial appointment of Marija Zakarija, M.D. to Consulting Staff in the Emergency Department.
Personnel:
A motion was made by Ms. Susan Ewing, seconded by Ms. Sharon Sims to go into Closed session. Roll call vote: Dr. Prasop Rattananont, yes; Mr. Don Johnson, yes; Ms. Suzanne Ramer, yes; Ms. Susan Ewing, yes; Ms. Iris Paulsen, yes; Mr. Bill Staker, yes; Ms. Sharon Sims, yes; Mr. Kevin Conway, yes; Mr. Dick Stone, yes.
A motion was made by Mr. Dick Stone, seconded by Ms. Sharon Sims to return to Open session. Roll call vote: Dr. Prasop Rattananont, yes; Mr. Don Johnson, yes; Ms. Suzanne Ramer, yes; Ms. Susan Ewing, yes; Ms. Iris Paulsen, yes; Mr. Bill Staker, yes; Ms. Sharon Sims, yes; Mr. Kevin Conway, yes; Mr. Dick Stone, yes.
Motion was made, seconded and unanimously passed to approve the addition of one full-time equivalent (FTE) position for the Medical Associates Clinic.
New Business:
Mr. Don Johnson reported he received a letter stating Tim Putnam received his FACHE, Fellow in American College of Healthcare Executives.
Adjournment:
Motion was made, seconded and unanimously passed to adjourn the Board meeting. With no further business, the meeting was adjourned at 11:05 P.M.
Respectfully submitted,
Shannon Ziegenhorn, Administrative Assistant
_____________________________________
Susan D. Ewing
Secretary/Treasurer