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GOVERNING BOARD MEETING
February 19, 2007
Mercer County Hospital
Meeting Room #1
7:00 P.M.
Members Present: Mr. Kevin Conway Mr. Bill Joseph
Ms. Sue Ewing Dr. Dennis Palmer
Mr. Don Johnson Dr. Cristina Rosca
Mr. Rex Johnson Ms. Sharon Sims
Absent:
Others Present: Mr. Tim Putnam Ms. Tara Stevens
Mr. Myron Higgins Ms. Krystal Jungmann
Ms. Susan Pearson
Call to Order:
The February 19th meeting of the Mercer County Hospital Governing Board was called to order by Mr. Don Johnson, presiding Chair at 7:04 P.M.
Minutes:
Minutes of the January 22, 2007 meeting were included in packets for review.
After minor amendments were made, motion was made, seconded and unanimously passed to approve the January 22, 2007 minutes as submitted.
Closed Minutes:
Minutes of the January 22, 2007 meeting were distributed for review.
A motion was made by Ms. Sharon Sims, seconded by Ms. Susan Ewing to go into Closed session. Roll call vote: Kevin Conway, yes; Sue Ewing, yes; Don Johnson, yes; Rex Johnson, yes; Bill Joseph, yes; Dr. Dennis Palmer, yes; Dr. Cristina Rosca, yes; Sharon Sims, yes.
A motion was made by Ms. Susan Ewing, seconded by Mr. Kevin Conway to return to Open session. Roll call vote: Kevin Conway, yes; Sue Ewing, yes; Don Johnson, yes; Rex Johnson, yes; Bill Joseph, yes; Dr. Dennis Palmer, yes; Dr. Cristina Rosca, yes; Sharon Sims, yes.
Motion was made, seconded and unanimously passed for the closed minutes to remain closed.
Financial Report:
Ms. Tara Stevens, CFO reviewed the financial reports with the Board.
§ Gross Patient Revenue for January was $1,541,285; Other Operating Revenue for January was $14,515. Gross Operating Revenue for January was $1,555,801; Net Operating Revenue for January was $1,099,334. Total Operating Expenses for January were $1,153,964. Fiscal Year 2007 profit from Operations was $214,793 and Net Profit of $603,802. Gross AR Days are at 92.98. Discussion ensued.
Motion was made, seconded and unanimously passed to approve the financial report as submitted.
Planning/Operations:
§ Master Facility Plan Update – The Board received a copy of the revised plan for review.
Mr. Tim Putnam discussed the revisions with the Board, noting that the new plans will also be reviewed with staff for additional input as well. Mr. Putnam stated as the design plans become finalized, that there were still areas needing to be addressed such as the HVAC, plumbing and electrical. Drawings will also be sent to McGladrey for their review.
Ms. Tara Stevens reported that she and Tim Putnam had met with Tom Mayfield from Minnesota Investments (MISC) regarding financing for the master facility plan. Ms. Stevens reported MISC felt the project is favorable with regards to obtaining financing on the hospitals own merit. Ms. Stevens stated the hospital is reviewing other available financing options as well. Discussion ensued.
A recommendation was made to look at multiple cash flow and financial pay back options, i.e. 15, 20 and 25 years.
§ IT Update – Mr. Putnam reported Myron Higgins will be the project coordinator for the IT implementation project. Representatives from HMS began meeting with hospital staff and have an anticipated “go live” date of July for existing systems.
§ Strategic Plan – Mr. Putnam reported the Strategic Plan was included in packets for review.
Motion was made, seconded and unanimously passed to approve the strategic plan as presented.
Management Report:
§ Administrative Update – Mr. Tim Putnam reported the hospital received notice from the Illinois Department of Public Health of approval for funding in the amount of $18,000.00 for the Ticket for the Cure Grant.
§ Mr. Putnam reported the administrative support area needs to be modified for functionality and efficiency. The new office furniture totals $5030.40.
Motion was made, seconded and unanimously passed to authorize Tim to make the purchase.
§ Mercer Foundation for Health – Mr. Don Johnson introduced Krystal Jungmann as the new Foundation Director. Ms. Jungmann reported the Foundation sent out a year-end mailing with proceeds to support funding of the Datascope, and that proceeds from the Battle of the Soups went towards the purchase of a new blood draw chair for the Lab and towards the Datascope Monitor in Surgery.
Quality Improvement Report:
Ms. Susan Ewing agreed to become the standing committee member for the Executive QI Meeting.
Motion was made, seconded and unanimously passed to approve the Quality Report as submitted.
Medical Staff Appointments:
Motion was made, seconded and unanimously passed to approve Robert Chesser, MD for reappointment to Consulting Staff in the Department of Physical Medicine.
Motion was made, seconded and unanimously passed to approve Rajendra Dahal, MD for reappointment to Consulting Staff in the Department of Nephrology-Medicine.
Motion was made, seconded and unanimously passed to approve Marc Dicklin, PA-C for reappointment to Allied Staff in the Department of Family Practice.
Motion was made, seconded and unanimously passed to approve Syed Haque, MD for reappointment to Consulting Staff in the Department of Emergency.
Motion was made, seconded and unanimously passed to approve Kathleen Hart-Dittmer, MD for reappointment to Active Staff in the Department of Pathology.
Motion was made, seconded and unanimously passed to approve Dean Herrin, DC for reappointment to Allied Staff in the Department of Chiropractic-Medicine.
Motion was made, seconded and unanimously passed to approve William Hoover, MD for reappointment to Active Staff in the Department of Pathology.
Motion was made, seconded and unanimously passed to approve Byung Hyun, MD for reappointment to Active Staff in the Department of Radiology.
Motion was made, seconded and unanimously passed to approve Kalluri Kishore, MD for reappointment to Consulting Staff in the Department of Nephrology-Medicine.
Motion was made, seconded and unanimously passed to approve Gary Olson, DDS for reappointment to Consulting Staff in the Department of Dentistry.
Motion was made, seconded and unanimously passed to approve Dennis Palmer, D.O. for reappointment to Active Staff in the Departments of Family Practice and Medicine (Dr. Palmer abstained from the vote).
Motion was made, seconded and unanimously passed to approve Sanjeev Puri, MD for reappointment to Consulting Staff in the Department of Cardiology.
Motion was made, seconded and unanimously passed to approve Prasop Rattananont, MD for reappointment to Active Staff in the Department of Surgery.
Motion was made, seconded and unanimously passed to approve Eileen M. Wayne, MD for reappointment to Consulting Staff in the Department of Ophthalmology.
Executive Performance and Compensation Committee Report:
Mr. Bill Joseph reported the committee had reviewed their charter establishing timelines and meeting dates.
Finance and Audit Committee Report:
Mr. Rex Johnson reported the committee met with Tara Stevens to discuss items that the hospital needs to watch for during the transition period while searching for a new CFO, and Tony Cawiezell from RSM McGladrey to review the Interim Cost Report. Mr. Johnson reported that Rick Lee and Tony Holtschlag were willing to serve on the committee as “at large” members. Discussion ensued.
Motion was made, seconded and unanimously passed to approve Rick Lee and Tony Holtschlag to be at large members of the Finance and Audit Committee subject to Tim’s investigation of any conflict of interest.
Governance/Nominating Committee Report:
Ms. Susan Ewing reported the committee will begin their review of the Governance Bylaws. The committee researched “conflict of interest” through the County finding that the County currently did not have a policy in place and that elected officials and key personnel completed annually a statement of economic interest. Discussion ensued regarding approval of a hospital policy for conflict of interest.
Motion was made, seconded and unanimously passed to approve the Conflict of Interest Policy as presented.
Personnel:
Motion was made by Ms. Sharon Sims, seconded by Mr. Rex Johnson to go into Closed session. Roll call vote: Kevin Conway, yes; Sue Ewing, yes; Don Johnson, yes; Rex Johnson, yes; Bill Joseph, yes; Dr. Dennis Palmer, yes; Dr. Cristina Rosca, yes; Sharon Sims, yes.
Motion was made by Ms. Susan Ewing, seconded by Ms. Sharon Sims to return to Open session. Roll call vote: Kevin Conway, yes; Sue Ewing, yes; Don Johnson, yes; Rex Johnson, yes; Bill Joseph, yes; Dr. Dennis Palmer, yes; Sharon Sims, yes. Dr. Cristina Rosca excused herself from discussion during the meeting.
Motion was made, seconded and unanimously passed to accept the recommendation from Executive Performance and Compensation Committee on further education for our administrator.
Adjournment:
Motion was made, seconded and unanimously passed to adjourn the Board meeting. With no further business, the meeting was adjourned at 9:41 P.M.
Respectfully submitted,
Shannon Ziegenhorn, Administrative Assistant
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Susan D. Ewing
Secretary/Treasurer